The Association Planners of Georgia (APG) is a full service Association / Event Management company. We offer a wide variety of services specifically designed for each client. Our goal is to provide our clients with the professional support needed to organize and operate the association as a business, focusing on the details as well as the bottom line of each group.

Our mission is to keep the leadership from being burdened with administrative functions. Our services allow the leadership and volunteers to focus their valuable time and energy on the association’s overall vision, mission, planning and strategy.

Susan Stottlemyer, owner and chief executive officer, has 13+ years of association management experience as well as over 25 years experience in planning successful signature events. This experience, combined with APG’s attention to detail, ensures a thorough knowledge of best practices for both association support and for delivering successful, well-budgeted events.

Our staff includes talents that cover all aspects of association / event management and operations. The APG staff has experience and knowledge in PR and communications, accounting, html, website content, email blasts, podcasting, sponsorships, membership and database maintenance, event management and venue negotiation skills, as well as meeting planning / event logistics.

With a decade of doing business in Atlanta, and an average of 250+ events annually, we have developed excellent working relationships with vendors, venues, caterers, etc. The volume of events done locally allows us great negotiating power. The strength of these relationships ensures you get the most out of every dollar spent. We do not mark up invoices or take commission; we negotiate on behalf of our clients to get the best pricing, product and services. Our careful review of contracts, BEO’s, and proposals ensures there are no surprises when the final bill arrives.

APG has been a technology leader in the Atlanta market, embracing technology as a means to better manage and control administrative costs to their clients. We have a finger on the pulse of the next greatest innovation that will support association management initiatives.

APG currently delivers ongoing association management support for several clients, as well as management for special events.

APG’s Core Capabilities include, but are not limited to:
Day to Day Administrative

• Memberships

• Coordination of board meetings, attendance and minutes

• Communication with all principals involved in association

• National Liaison – calls, reports, etc.

• Prompt and professional response to all association inquiries, calls, email, etc.

• Mailings - Snail & E-mail

• Sponsorship benefit fulfillment

• Weekly e-mail blasts

• Website maintenance / Content updates
   

Meeting Management

• Requests for Proposals (RFP’s)
• Vendor negotiations, contracts
• Venue (locations, contracts, spec.'s, set up)
• Food & Beverage requirements, review of BEOs
• Audio Visual vendor coordination
• PowerPoint Presentations
• Podcasting
• Registration staff, signage, nametags, general meeting supplies, speaker gifts
• Online registration and meeting fee collections
• Pre and post registration reports and tracking
• Communication & coordination of speakers, panelists, PowerPoint’s, etc.
• Planning calendar and comparisons with community calendars
• Any print needs (brochures, handouts, signs)
• Project Management for Meetings, Conferences, Galas, Award Banquets

Financials

• Collection of dues, fees, issuing of receipts & invoices, processing of credit cards
• Monthly financial reports via QuickBooks
• Event and Membership financial reports
• Assist in audits, tax filings, etc as needed
• Compliance at the State and Federal level to remain in good standing

Membership Management

• Database maintenance, scrubs, vertical lists
• Volunteer Management
• Membership reports
• Membership drives, retention strategies

APG designs and customizes each of its agreements to accommodate the specific needs of each individual client.